Staff App

Everything the front of house and kitchen need, in one place.

Build the rota, let staff clock in on a shared tablet, and see exactly how the week actually went against what was planned.

Build the rota in minutes

Drag across the grid to schedule a shift. Staff pool sorted by who's free and how many hours they've already got that week, so overloading someone is obvious before it happens.

Copy a whole week forward with a conflict check
Print or export as a PDF, filtered by team
Publish the week and staff get notified automatically

Porchlight rota builder showing a week's shifts across Front of House and Kitchen staff

Clock in with a 6-digit PIN

No app login needed on the floor — tap "I'm here," enter a PIN, and you're clocked in. The same screen switches to "Goodbye" the moment you're on shift.

Shared tablet at the venue, no personal phone required
Staff set and reset their own PIN
Managers can see who's currently clocked in, live

Clock-in screen showing a staff member's name and an 'I'm Here' button — 1. Tap "I'm Here"

Six-digit PIN pad for clocking in — 2. Enter PIN

Pint-glass loading animation while the clock-in is checked — 3. Clocked in

Approve hours before they touch pay

Rota hours and clocked hours side by side, per person, so nothing gets paid out on autopilot. One tap approves a week; PIN resets are handled from the same screen.

Rota hours vs. clocked hours, per person
Rates and totals calculated automatically
Nothing touches pay until a manager signs off

Manager timesheet view showing staff, roles, rota hours, clocked hours, rate, total and approval status